Skip to main content

Schedule Emails and Personalize your Responses Efficiently

Google always innovates and changes.  They have just added three new features to help you efficiently respond to email.  You will want to check them out!


Schedule email:

Next to the Send button while composing an email, you will notice a small arrow.  Click the arrow, and you will have the option to schedule the time the email is sent.
From the G Suites Update Blog

Why would you want to schedule your emails?   

Have you ever emailed a parent, student, or colleague and they answered your email immediately?  You respond, they respond back, and before you know it half of the time you scheduled to do more important tasks is gone. 

Email efficiency experts suggest you answer emails two or three times per day at a set time.  (For example, I respond to email first thing in the morning, after lunch, and right before I go home.)  They also suggest scheduling email responses to send during a time when you are scheduled to look at your email again or after you have left work.  If the email sent after work hours, responders likely wouldn't expect an immediate reply, and you won't fall into the trap of investing your time in an email exchange when you have other priorities.

The Schedule feature works well when you want to be sure you send an email but timing is a factor.  Or, maybe you don't want people to realize you are answering emails at 3:00 in the morning!

 Smart Compose Personalizes Responses:

Do you have Smart Compose turned on?  You do if you see light grey words suggested in your email as you are typing.  You can click the Tab key, and those words will magically appear in your email.



Personalized Responses use AI (Artificial Intelligence or machine learning) to suggest language in Smart Compose that more closely matches your writing style.  Personalized responses are automatically turned on in your Gmail account.  Personalized Responses are one more Gmail enhancement to make replying to emails more efficient for you.

If this creeps you out a little, you can turn them off by clicking on the Cog located on the top right of your Gmail account, choosing Settings, and changing Personalized Responses to Off


Otherwise, expect your Smart Compose responses to start sounding a lot more like you!

Smart Compose suggests a Subject Line:

If you write the body of your email message, Smart Compose will now suggest a subject line!

From the G Suites Update Blog

Hopefully, these productivity tools help you respond to email more efficiently and effectively!

Comments

Popular posts from this blog

Grading in Google Classroom - Using the Comment Bank & More!

Google Classroom updates in August incorporated some big changes!  Grading in Google Classroom has been upgraded with a new grading feedback tool that features a Comment Bank.  Feedback is a huge part of the learning process, and the Comment Bank is designed to make giving and receiving feedback faster and easier.

New Features in Grading

Comment Bank Watch this excellent (and short!) video by Google Classroom/Google Sheets Guru Alice Keeler on how to use the Comment Bank.


For a quick recap (and for speedy feedback):
The Grading/Feedback tool automatically defaults to 'Suggestion' mode.

Use the shortcut keys Option + Command + M on a Mac to invoke comments.

Within the comment box, type #to open the Comment Bank. *  *Google Classroom will show the last 5 comments you have used.  Most teachers will have more than 5 comments in the Comment bank.  If you want to use a comment that isn't shown, type the #(hashtag) and begin typing a word found in the comment you want!  The list wi…

Brain Research and Studying: Top Two Strategies you can help your students use

As midterm exams approach, your students are facing the challenge of preparing for them.  Cognitive learning research provides insight into the best practices for studying. 

 The Top 2 Study Strategies are Retrieval Practice and Spaced Learning: Retrieval Practice  Retrieval Practice is the act of pulling information out of your brain.  For example, you remember what you know about a word, topic, or lesson, pull itout of your brain and then articulate it in some way.  For example, you write down everything you remember.  This is the way your brain really wants to learn!  
Retrieval Practice is the opposite of reviewing notes or the textbook and trying to 'stuff' the knowledge into your brain!

Teacher Action:   If you are holding review session(s) or providing review documents, incorporate places for students to write everything they can remember about the topic before they interact with your review material.  Encourage them to not only write but create images, tables, whatever …

Just Released! Intelligent Search in Google Drive

Google has been busy this week, updating both GMail and Google Drive!

I have been excitedly waiting for the Intelligent Search feature in Google Drive.  Everyone could use a little help finding items in their Drive!

You are familiar with the Quick Access files Google shows you via their Artificial Intelligence (AI). 


Place your cursor in the search box located above your Google Drive.


Courtesy of Google Artificial Intelligence, you see a new list of options:


First:  Suggested search queriesNext:  Top collaboratorsNext:  File types, edit history, priority items, and more! Do you miss the old search box where you have additional criteria you can add?  Click the Advanced Search found at the bottom of the box.  The advanced search dialogue box you opens for your use!