Skip to main content

Schedule Emails and Personalize your Responses Efficiently

Google always innovates and changes.  They have just added three new features to help you efficiently respond to email.  You will want to check them out!


Schedule email:

Next to the Send button while composing an email, you will notice a small arrow.  Click the arrow, and you will have the option to schedule the time the email is sent.
From the G Suites Update Blog

Why would you want to schedule your emails?   

Have you ever emailed a parent, student, or colleague and they answered your email immediately?  You respond, they respond back, and before you know it half of the time you scheduled to do more important tasks is gone. 

Email efficiency experts suggest you answer emails two or three times per day at a set time.  (For example, I respond to email first thing in the morning, after lunch, and right before I go home.)  They also suggest scheduling email responses to send during a time when you are scheduled to look at your email again or after you have left work.  If the email sent after work hours, responders likely wouldn't expect an immediate reply, and you won't fall into the trap of investing your time in an email exchange when you have other priorities.

The Schedule feature works well when you want to be sure you send an email but timing is a factor.  Or, maybe you don't want people to realize you are answering emails at 3:00 in the morning!

 Smart Compose Personalizes Responses:

Do you have Smart Compose turned on?  You do if you see light grey words suggested in your email as you are typing.  You can click the Tab key, and those words will magically appear in your email.



Personalized Responses use AI (Artificial Intelligence or machine learning) to suggest language in Smart Compose that more closely matches your writing style.  Personalized responses are automatically turned on in your Gmail account.  Personalized Responses are one more Gmail enhancement to make replying to emails more efficient for you.

If this creeps you out a little, you can turn them off by clicking on the Cog located on the top right of your Gmail account, choosing Settings, and changing Personalized Responses to Off. 


Otherwise, expect your Smart Compose responses to start sounding a lot more like you!

Smart Compose suggests a Subject Line:

If you write the body of your email message, Smart Compose will now suggest a subject line!

From the G Suites Update Blog

Hopefully, these productivity tools help you respond to email more efficiently and effectively!
Labels:

Comments

Post a Comment

Popular posts from this blog

Google Classroom: Why Are Students Seeing Graded Returned Work as Assigned or Late?

Are students giving you feedback that work you returned to them after grading is now showing as 'late' or 'assigned'?   The addition of the Grading module to Google Classroom has impacted this process.  Read on to understand what is happening and how to fix it! What is happening? Let's follow through the typical workflow in Google Classroom where students are submitting work to you.  You create an assignment in Google Classroom and assign the appropriate points to the assignment .   You assign the work to students, which puts the work in status ' Assigned ' in the student view.   After updating the assignment, students turn in or submit work back to you by clicking the Turn In button.   The work status changes to ' Turned in.' After grading, you return work to students.  This is a necessary step to ensure the student owns the document.   The status now changes to ' Returned ' if you placed a grade
Post a Comment
Read more

Draftback Replays a Google Document's Changes in Video Format!

Student plagiarism can be a problem.  The world we live in makes it easy for students to copy/paste,  using works not their own. Identifying plagiarism and addressing it is a big part of students learning to be good digital citizens.  My last post outlined the new Originality Reports in Google Classroom, which check student submissions for plagiarism and incorrect or missing citations.    Occasionally, you will have a situation that needs a thorough investigation.  The Google Chrome extension Draftback is your superhero in this situation!  (Shout out to the Science Department, who discovered this gem!) Can't I see a document's version history? You may be aware that you can look at the revision history for any Google Doc or Slide.  Click File>Version History>See version history.   You are provided a right sidebar.  You can click on any revision to review the document at that time.  Changes from the previous version are highlighted in green.  The perso
Post a Comment
Read more

Breakout EDU - Engaging Students Using Escape Room Techniques!

Have you ever heard of or participated in an Escape Room ?  They are tons of fun!  You attend with a group of family or friends.  Your goal is to work together to solve riddles and puzzles to unlock locks.  Eventually, you discover the code to ' Break out ' of the room. Amy Byron, with the support of the Parent Association, purchased both a Breakout Room kit (physical locks) and an account for Breakout Edu Digital (for digital locks).  These Breakout Edu options allow you to construct breakout experiences using YOUR CURRICULUM CONTENT!  It is a fun and engaging way to have students access and use your content. Watch this video to get a better sense of Breakout Edu: How did Amy incorporate Breakout EDU in her classroom? Think back to the first day of school.  You are a student.  What is your experience?  You move from class to class, where each teacher introduces themselves, talks about the course, class expectations, and maybe has a short activity as an
Post a Comment
Read more